A Detailed Guide on Application Software for your business

What is Application Software, the types and how is it useful to your business?

The A-to-Z of Application Software

For your personal and professional use, you have been using Microsoft Excel, Word, and PowerPoint for years. A couple of decades back, for most users, those all were a part of a computer as they never knew that they are actually using application software. So, as a business, you should contact the best software development company to build a customized tool for your business automation. In reality, the application software you build is for your users and customers.

What is application software?

If we go by the definition, application software is a type of computer program that works on a specific command given by users for various purposes. Each app software is built to assist end-users to accomplish several tasks to assure great productivity, quicker calculations, or seamless communication.

It simply means that choosing the right software application for your personal or professional use will have a significant impact on your goal. Customized app software shall improve business external and internal operations with the least or no error. If you pick up the wrong app software, it will not only reduce productivity but also waste all resources you have.

The difference between system software and application software is that the former is built to run the entire system (machines or gadgets); on the other hand, application software tools are strictly built with some purpose – business or personal. Chiefly, such application software is intended to increase productivity and revenue, and offer instant communication in response to queries and commands.

What are the functions of application software?

Application software programs are built to perform a wide range of tasks which could vary from fetching data to storing it and maintaining it for future reference. Also, analytics and records are regularly developed to give accurate inputs in decision-making. Here are a few functions to mention –

  • Data fetching and storing
  • Calculating data/figures
  • Coordinating other resources
  • Building visuals
  • Writing and storing reports
  • Creating spreadsheets
  • Offering accurate expense and income analysis (balance sheets)
  • Storing and sorting images
  • Providing seamless communication
  • Helping in marketing, managing, and service offering

What are the different types of application software?

Depending on the purpose, the type of application software is built. While it is highly customizable, there are popular apps and software already available on the market. In fact, we have been using them for our offices and/or personal work.

Types of Application Software

Word processing app software

Word processing application software is used to manipulate (edit, add, or remove) texts. Various features and facilities can be included in word processing tools such as dictionaries, antonyms and synonyms, word art features to beautify texts, and so on. Grammar and spell check has been an integral part of such app software.

Presentation app software

Presentation app software helps you present or put forth your ideas and thoughts in a stunning way that visually appeals to the audience. You can have your presentation with slides and make them interactive and engaging by beautifying texts, graphs, videos, and even images. Microsoft PowerPoint is the best example of this app.

Web browser app software

Chrome, Mozilla Firefox, and Microsoft Edge are web browser apps that enable users to browse through millions of websites on the Internet. They can help them search for a specific product, service, or piece of knowledge.

Spreadsheet app software

When the amount of data is enormous, you need to store them in an array so that the information is easy to fetch and use. Tables that are capable to calculate and present you filtered data are known as spreadsheet apps. Numbers, texts, time, dates, and other many pieces of information can be included for easy accounting. Microsoft Excel is the best example.

Multimedia app software

Using this application, users can make/create, store, record, and play all sorts of media such as videos, images, audio files, and the like. Advanced multimedia app software tools are also used for video editing, animation, and graphic improvement. VLC Player, MX Player, and Windows Media Player are a few to name.

Educational application software

Also known as academic app software, these apps help users learn specific subjects and chapters. These tools are designed to facilitate all sorts of learnings through audio-visual content and tutorials. Examples include MindPlay, Google Classroom, and so on.

Graphic application software

Any change in visual data such as image, video, or motion picture is done through graphic app software tools. The content can be enhanced and made visually appealing to the audience. Examples of such tools include Unity 3D, Adobe Photoshop, and Paint.

Shareware application software

Initially offered as a free tool, these tools help store and share data across all platforms on the Internet. If users like it, they can continue using it by paying minimum subscription fees. Examples of such tools include WinZip.

Communication application software

Growing at an unprecedented speed, communication tools today are the backbone of all industries and companies. All business and personal tasks are performed through communication tools, especially after the pandemic. Communication through video, audio, and text chat is possible through these apps. The best examples include Skype, Zoom, and WhatsApp.

Simulation application software

A simulation program is an app software tool that enables users to have a keen eye on operations without performing by themselves. Such an app shall work when the existing system is not efficient or unreliable. Widely used in the fields of engineering, robotics, aviation, weather departments, and testing, simulation app software is also growing at a rapid pace. An example includes MATLAB.

Open-source application software

As the term suggests, open-source programs are accessible to all and everyone can use and amend them for free. They are quite affordable and, therefore, enterprises or individuals with limited budgets can build their software products on these platforms. A known example of this tool is PHP or WordPress.

Closed-source application software

Exactly opposite to open-source tools, closed ones are paid and require a license to operate and use. It has intellectual property rights or patents on the source codes. Such tools come with some restrictions of use as they are bound by terms and conditions. A few products from Adobe fall into this category.

Still unsure about which Application Software to choose?

What are the different Business application software types?

The application software tools mentioned above are more utility apps; nevertheless, there are business application software tools that drive and run the market. Such software tools are built specifically for business operations or tasks to automatize them so that enterprises run smoothly with the least human intervention which means fewer errors.

Here are a few business app software tools to list –

Business Application Software Tools

CRM (Customer Relationship Management)

CRM helps to manage everything related to customers or end users. The company’s interactions with potential clients are monitored and stored for future reference. The collection of data or crucial pieces of information, and analyzing it all for building the future roadmap is the primary function of CRM.

ERP (Enterprise Resource Planning)

ERP is an application software or system that helps enterprises manage the crucial functionalities and operations of businesses. Enterprise resource planning application software automatizes internal and external business operations such as accounting and procurement, risk or project management, and supply chain management with compliance.

BPM (Business Process Management)

Specifically meant to automatize and optimize business operations, the BPM tools are meant to add ease and smoothness to streamline several tasks in businesses. This application software has been the backbone of many enterprises to build foolproof business strategies to withstand any downturn.

RMS (Resource Management Software)

For the smooth functioning of any firm, agency, or company, the resources (workforces) are assured to be efficient and dedicated. Their productivity can be tracked through resource management application software. Additionally, RMS also helps organizations handle multiple projects and assure that deadlines for all milestones are met.

TMS (Time Management Software)

TMS tools are dedicated to time management of all kinds, primarily for crucial projects on the floor. The tool is fed with all the tasks and milestones along with deadlines to track the progress. Also, TMS can also include the roles and responsibilities of each individual so that ownership and accountability of every milestone can be tracked and analyzed.

PMS (Project Management Software)

The PMS tool is an application extensively used for project planning. The tool includes bits of projects and everything that affects them such as resource allocation, schedules, project micro and macro management, and the like. In addition, PMS also houses project documentation, budget/costs, reports, results, and other important information for each project on board.

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What are the business advantages of app software?

Enterprises can leverage ample benefits from various application software. Software developers can help you build customized business solutions as per your requirements. Here are a few business advantages of app software –

Advantages of Application Software for a Business


Each resource can be utilized to its fullest capabilities and efficiency. Hence, enterprises can utilize the best of application software features to improve the productivity of their workforce. Tracking their work and performance can help organizations learn about every resource from a salesperson to a manager.

Another benefit of having a customized app software tool is to have everyone in sync. With a proper system in place, everybody is on the same board because the information and data are centrally managed. Hence, knowledge transfer would be quicker and easier.


Businesses can benefit greatly from app software for their internal and external operations. Using software tools, they can strategically plan the roadmap for their business and increase sales. With various tools, companies can increase their client base and retain them by providing a quicker response as a part of smooth operations.


Enterprises try to keep themselves user or customer-centric, and application software tools help them achieve this goal. With tremendous tools such as customer management and enterprise management application software, companies can provide excellent user experience for their products and services which, in turn, retain customers and turn them into potential clients. Furthermore, customers, through various apps, can stay in touch with a company for any quick query or solution.

Transform Your Business with Custom Software Development Solutions

What is the cost to develop an Application Software?

Software applications come in various sizes and types. The Application Software Development Cost will range anywhere from USD 50,000 to 2,00,000.

There are various aspects based on which the budget to build such software depends. A number of features, degree of complexities, and location of the developers hired are some of the most common factors that software development cost depends on and varies depending on the inclusiveness.

How is the cost of software development estimated?

Are you up for application software?

A farsighted entrepreneur would opt for software development outsourcing so that the tool is built at lower costs without any compromise on quality. A smart businessperson would invest in making their business operations automated so that there are minimal human errors; also, customized application software can help them achieve their business goals and the company’s mission. The return on investment for each application software is quick and assured. This is the reason most enterprises (of any size) prefer application software tools to enhance their business efficiency.

Frequently Asked Questions on Application Software

What is application software?

An application software tool is a compiled computer program that is built to automate one or more tasks or jobs. For personal and professional use, application software can be customized to smoothen any function and process.

What are the popular examples of application software?

Microsoft Word and Excel, Zoom, Skype, and other professional ERPs and CRMs are a few renowned examples of application software.

Are application software tools free?

It depends. There are several application software business models -some are free of cost and others run on a subscription or one-time cost bases. Some app software comes free of cost in the initial stage and then to have their all functionalities and features, users may need to pay.

I’m a business person and I want to develop application software. Is it possible?

Certainly! Anyone is up for building a secure application software tool. All you need is to contact one of the top software development companies and discuss your business ideas and development budget.

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